- Describe the benefits and limitations of using a methodology to mange a project
When using methodologies to manage a project, there are many beneficial points it can pose as well as limitation points which it can pose. There are many beneficial points methodology can have on a project this can consist of;
Another beneficial point that can be beneficial to a project is that it is manageable for people. Methodologies are very manageable because each step is divided into manageable stages, this means that methodologies help make the work needed done on the project become more convenient for the people when working on the project. The reason why being manageable is beneficial to manage a project is because it can make the work load needed to be done more suitable and appropriate for the people working on the project. This would mean that the people working on the project have a suitable work load that they can complete on time which can lead to time being saved as they don't have load over load of work to complete which take and waste a lot of time. By being manageable it can save time for the people which can lead to the project saving money.
One other beneficial point that can be beneficial for to a project is that it is adaptable. Methodologies are very adaptable this is because Methodologies can suit with all sorts of different project, in other words methodologies can be applied to any project. The reason why being adaptable is beneficial to manage a project is because it can fit with any project, this means the people working on projects won't need to spend a lot of time researching or creating methods for them to be able to tackle the project. All they would need to is adopt a methodology and they can start their project, this can save time and money.
However though there are beneficial points methodologies can have when managing a project, there also some limitation that can arise this can consist of;
2. Describe the PRINCE2 Methodology?
PRINCE2 (PRoject In Controlled Environments) methodology is a worldwide recognized process that aims to make project management as effective as possible for any types of public and private projects. This Methodology in cooperates management, control and organisation into a project which can help lead project to be successful. Also it makes sure that the project is on time, runs smoothly, efficient which will help the project being a success. There are also real life qualification that can be gained in the PRINCE2 methodology by people.
In the PRINCE2 Methodology there are seven step that would need to be taken in a specific order, this consist of firstly;
Previously I have describe two methodologies that are available for use like the PRINCE2 methodology and the Adaptive Project Framework. In this part of the task I wish to compare these two methodology techniques, I wish to compare the two methodologies on the basis on its what it can be used for, and where it is used around in the world and structure. Firstly I will be comparing what each methodologies can be used for, both methodologies can be used for conducting projects but however with Adaptive Project Framework it is more suited for business projects as it is more focused and driven on its consumers and maximising its profits. Even though the PRINCE2 methodology can be used with business projects, it is not convenient for maximising profits as the steps of PRINCE2 is set out to complete the project in a order. Secondly I will be comparing it popularity and where it is used in the world, the PRINCE2 methodology is very popular and mostly used in Europe, this is because it has been adopted by most European government and around 150 organisation have adopted it in Europe, however PRINCE2 is not popular in America this may be because the government haven't endorsed it and organisation haven't thought about using it. With the Adaptive Project Framework it seems to be unpopular and not used a lot this because there is not alot mention of this methodology used. Thirdly I will be comparing what each methodologies structure is when conducting a project. The PRINCE2 methodology has a structure to it in the form of a seven steps that would be followed, however with the Adaptive Project Framework Methodology it is more working off the main points of the methodology instead of following a set of steps. As described both Methodologies are very different, this is because the PRINCE2 methodology is set to make the project completion and set up successful whereas the Adaptive Project Framework Methodology is set for maximising results at the end of the project.
- Structured
- Manageable
- Adaptable
Another beneficial point that can be beneficial to a project is that it is manageable for people. Methodologies are very manageable because each step is divided into manageable stages, this means that methodologies help make the work needed done on the project become more convenient for the people when working on the project. The reason why being manageable is beneficial to manage a project is because it can make the work load needed to be done more suitable and appropriate for the people working on the project. This would mean that the people working on the project have a suitable work load that they can complete on time which can lead to time being saved as they don't have load over load of work to complete which take and waste a lot of time. By being manageable it can save time for the people which can lead to the project saving money.
One other beneficial point that can be beneficial for to a project is that it is adaptable. Methodologies are very adaptable this is because Methodologies can suit with all sorts of different project, in other words methodologies can be applied to any project. The reason why being adaptable is beneficial to manage a project is because it can fit with any project, this means the people working on projects won't need to spend a lot of time researching or creating methods for them to be able to tackle the project. All they would need to is adopt a methodology and they can start their project, this can save time and money.
However though there are beneficial points methodologies can have when managing a project, there also some limitation that can arise this can consist of;
- Doesn't function when requirements change
- inappropriate for small projects
One limitation methodologies can have on managing a project is that it simply won't work if the requirements of a project change. This is a limitation because if the requirements change then it changes how the project should be approached, this is because if there was one approach already created for the project then it was set up and based according to the requirements of the project. If the requirements were changed then the approach is useless as it may not have any relation to the requirements meaning they would have to create a fresh new approach. By doing this it would be a waste of time and can cost a lot of money, this is because a lot of time would be needed to create and implement a new approach.
One limitation methodologies can have on managing a project is that it can be inappropriate for smaller based projects. This is a limitation because all steps are not needed when conducting a small project such as a week long project, this is because it can lead to time being wasted as not all steps are needed to be taken in the project. For example if there was a five day project in progress, and the PRINCE2 methodology was applied then not all steps are needed for the project which would mean time would be wasted on unnessary steps.
2. Describe the PRINCE2 Methodology?
PRINCE2 (PRoject In Controlled Environments) methodology is a worldwide recognized process that aims to make project management as effective as possible for any types of public and private projects. This Methodology in cooperates management, control and organisation into a project which can help lead project to be successful. Also it makes sure that the project is on time, runs smoothly, efficient which will help the project being a success. There are also real life qualification that can be gained in the PRINCE2 methodology by people.
In the PRINCE2 Methodology there are seven step that would need to be taken in a specific order, this consist of firstly;
- starting up a project
- initiating a project
- directing a project
- controlling a stage
- managing stage boundaries
- managing product delivery
- closing a project
By following this procedure in order it will help make the project management effective leading to a successful project. This is because it helps the people involved in the project to be more organised, this is because they would know what stage they are at and the activities they should be doing. This helps getting tasks done quicker which save them money, this is made possible by the Methodology being structured. By it being structured the people in the project can follow it on a step by step basis allowing for are more easier progress through the the project.
3. Describe one other current Methodology?
Apart from PRINCE2 there are many other methodology techniques availble for use when conducting a project. I have chosen to talk about the Adaptive Project Framework. The Adaptive Project Framework (APF) is another methodology which is the process that is designed to use situations in projects to change constantly to be able to generate answers that will help produce the maximum value that can be produced. In other words this means it makes sure the time and cost of a project are persistent when the project is being conducted, this means the project as a whole would be altered into maximising the value it produces. In a business project if this methodology was used then it business value would be maximised.
The main points of the Adaptive Project Framework Methodology is that;
3. Describe one other current Methodology?
Apart from PRINCE2 there are many other methodology techniques availble for use when conducting a project. I have chosen to talk about the Adaptive Project Framework. The Adaptive Project Framework (APF) is another methodology which is the process that is designed to use situations in projects to change constantly to be able to generate answers that will help produce the maximum value that can be produced. In other words this means it makes sure the time and cost of a project are persistent when the project is being conducted, this means the project as a whole would be altered into maximising the value it produces. In a business project if this methodology was used then it business value would be maximised.
The main points of the Adaptive Project Framework Methodology is that;
- it is consumer focused and driven
- increasing results early and often as possible
- not thinking about future outcomes
4. Compare the two methodologies
Previously I have describe two methodologies that are available for use like the PRINCE2 methodology and the Adaptive Project Framework. In this part of the task I wish to compare these two methodology techniques, I wish to compare the two methodologies on the basis on its what it can be used for, and where it is used around in the world and structure. Firstly I will be comparing what each methodologies can be used for, both methodologies can be used for conducting projects but however with Adaptive Project Framework it is more suited for business projects as it is more focused and driven on its consumers and maximising its profits. Even though the PRINCE2 methodology can be used with business projects, it is not convenient for maximising profits as the steps of PRINCE2 is set out to complete the project in a order. Secondly I will be comparing it popularity and where it is used in the world, the PRINCE2 methodology is very popular and mostly used in Europe, this is because it has been adopted by most European government and around 150 organisation have adopted it in Europe, however PRINCE2 is not popular in America this may be because the government haven't endorsed it and organisation haven't thought about using it. With the Adaptive Project Framework it seems to be unpopular and not used a lot this because there is not alot mention of this methodology used. Thirdly I will be comparing what each methodologies structure is when conducting a project. The PRINCE2 methodology has a structure to it in the form of a seven steps that would be followed, however with the Adaptive Project Framework Methodology it is more working off the main points of the methodology instead of following a set of steps. As described both Methodologies are very different, this is because the PRINCE2 methodology is set to make the project completion and set up successful whereas the Adaptive Project Framework Methodology is set for maximising results at the end of the project.
